Terms of Use
Effective Date: November 1, 2025
Last Updated: November 7, 2025
1. Purpose
This Terms of Use Policy (“Policy”) governs access to and use of all Vertrex information systems, including Microsoft 365 accounts, email, Teams, SharePoint, OneDrive, and any other proprietary applications or data (“Company Systems”). Its purpose is to protect the integrity, confidentiality, and availability of company information.
2. Acceptance of Terms
By signing into or using any Company System, you acknowledge that you have read, understand, and agree to comply with this Policy, along with all other company policies including the Information Security Policy and Employee Handbook. Violation of this Policy may result in disciplinary action, including loss of access, termination of employment or contract, and legal action if applicable.
3. Authorized Users
Access to Company Systems is granted solely to authorized employees, contractors, and approved partners of Vertrex.
Accounts are individual and must not be shared.
Users are responsible for all activity under their credentials.
Access must be used only for legitimate company business purposes.
4. Account and Credential Security
Users must:
Use strong, unique passwords and comply with multi-factor authentication requirements.
Never share login credentials, even with IT personnel.
Immediately report any suspected compromise or unauthorized access to the IT Security team.
Log out or lock devices when unattended.
5. Acceptable Use
Users must not:
Access, download, or share company data outside authorized platforms.
Install or use unapproved software or cloud storage.
Use Company Systems to engage in harassment, discrimination, or personal business.
Transmit confidential information without encryption or approval.
Attempt to bypass or disable security controls.
6. Data Ownership and Confidentiality
All data, communications, and materials created, stored, or transmitted using Company Systems are the property of Vertrex.
Users have no expectation of privacy when using Company Systems.
Company data—including client information, project materials, or internal documentation—must be handled in accordance with the company’s Data Protection Policy and confidentiality agreements.
7. Monitoring and Privacy
Vertrex reserves the right to monitor, audit, and record system activity to ensure compliance and protect against misuse.
Monitoring may include access logs, emails, and file storage within Microsoft 365 and related systems.
8. Incident Reporting
All suspected security incidents, including phishing, data breaches, or unauthorized access, must be reported immediately to:
9. Termination of Access
When employment or contract work ends, all access to Company Systems will be terminated immediately.
Users must return any company-issued devices and delete any company data stored on personal devices.
10. Enforcement
Violation of this Policy may result in:
Suspension or revocation of system access
Disciplinary action up to and including termination
Civil or criminal penalties if laws are violated
11. Policy Acknowledgment
By logging into Company Systems, you confirm that you:
Have read and understand this Policy
Agree to comply with all terms outlined herein
Understand that noncompliance may result in disciplinary or legal action